Recording Event Attendance using Standard Form

This article explains how to use standard forms to collect signups for repeating events that do not require tickets.

Note: This setup is not designed for ticketed event registrations requiring online or onsite payments

Setting Up Your Form

1. Go to Forms > Create Form > Standard Form.
2. Form Basics:
   • Give your form a clear name (e.g., "Weekly Bible Study Sign-Up").
   • Choose a status:
     • Unpublished: Only visible to admins; not accessible publicly.
     • Published: Accessible to everyone via a public URL.
     • Archived: Only visible to admins; not accessible publicly.
   • Select a category (optional) to help organize your forms.
3. Form Behavior:
   • Multi Form Submissions: Allow people to submit the form multiple times (e.g., for different dates).
   • Auto Fill: Pre-fill form fields with the user's information if they've previously submitted a form.
4. Link to Events:
   • Enable Event Attendance to connect your form to one or more events. Remember, this method will not generate invoices, tickets, or payment requests.
     
   • Registration Options:
     • Allow multiple registrations per event or limit to one submission.
     • Choose whether form submissions require admin approval before adding someone to the guest list.
   • Select Events:
     • Specify the date range of the events people can register for using this form.
     • Search and select the specific events.
       
5. Click Save to preserve your settings.
6. Customize Your Form: Follow the instructions in How to Create and Edit a Form to further tailor your sign-up form (e.g., add questions, branding).

Disabling Your Form

Once your sign-up period has ended, simply unpublish or archive the form to prevent further submissions.

Elvanto Tip: Creating Profiles

To add new registrants to the event guest list and enable follow-up communication, ensure that profiles are created in Elvanto. Under Form Submission Updating Database, select either:

• Add or update profile automatically
• Add or update profile after admin approval

Standard Forms in Elvanto offer a streamlined way to gather information and effortlessly add attendees to free events, eliminating the complexities of invoices and tickets.