Within Elvanto, Pages, Posts, and Files all share the same lockdown system to help limit who can view certain content.
Applying Lockdowns
When you apply a lockdown on an item, a user must meet the specified requirements to view it. These requirements are met using a series of logic statements based on the users' profiles and a number of rules. If you don’t specify any lockdowns, anyone with access to Files/Posts/Pages can access the item.
Example of a Locked Down File
To access this file, users must:
- Be in the Adults demographic
- Be located at the Broadbeach location
- Have the Admins or Group Leaders Access Permission
The system will not use Departments or Groups for the lockdowns if they have been left blank.
Logic for this example:
Lockdowns for Items Inside a Folder/Category
When an item is placed within a folder or category, it will inherit the lockdowns from the folder or category. Users will need to meet the requirements for both the item and its parent.
Example:
- A file with the lockdowns from the previous example is placed into a folder with the following lockdowns:
- Users must be a member of a group within the Board Meeting group
- Users must be in the Seniors or Adults demographics
Logic for the folder:
(Groups = Board Meeting) AND (Demographics = (Adults OR Seniors))
Combined logic for the file within the folder:
((Groups = Board Meeting) AND (Demographics = (Adults OR Seniors))) AND ((Demographics = Adults) AND (Locations = Nashville Campus) AND (Access Permissions = (Admins OR Group Leaders)))
Summary
- Pages, Posts, and Files share the same lockdown system.
- Lockdowns use AND and OR logic statements.
- Items in folders/categories inherit the lockdowns of their parent.
- Users must meet all specified requirements to access locked content.