Ensuring your volunteers are correctly trained in using the check-in system is crucial for maintaining the safety and security of your youth. Proper training helps volunteers perform check-ins correctly, ensuring a smooth and safe process.
Training Volunteers on How to Use Check-In
Checklist for Training Volunteers
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Number of Labels to Print:
- Ensure volunteers know if any particular room needs an extra set of labels printed.
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Checking Security and Session Codes:
- Teach volunteers how to check security codes and session codes.
- Make sure they understand the difference between the two.
- Emphasize that session codes change each time a member is checked in, and they should always look for the correct session codes.
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Using the Check-In All Button:
- Explain when to use the Check-In All button (checks every person in the family into every available service).
- Clarify when to check-in individual youth.
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Understanding Check-In Labels:
- Train volunteers on what information is included on the check-in labels.
- Ensure they know how to read and interpret the information on the labels.
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Print Stations and Label Pickup:
- Inform volunteers where the print stations are located.
- Explain what different rooms print to which stations.
- If you have room-specific print stations, make sure volunteers direct members to the correct stations for label pickup.
- If you are not using room-specific print stations, mention that this will not be an issue.
Ensuring Youth Are Checked Out Correctly
- Volunteers should follow proper procedures for checking youth out, ensuring the safety and security of all members.
- Remind volunteers to verify the session codes and names during check-out to ensure they match.
By following this guide and checklist, you can ensure your volunteers are well-prepared to use the check-in system efficiently and securely, maintaining a safe environment for your youth.