Part 3 – Check-in and Rooms

What the Check-in system is (and how it works)

The Check-in system is designed primarily to allow you to check youth into services and to keep track of who has attended (when they arrive and when they leave). The check-in system can also be used in conjunction with barcode scanners and label printers to allow staff to correctly identify parents and youth.

The labels that are printed using the check-in system can also be customized to show important information such as the parents contact details or any custom fields such as allergies, or medical requirements.

To find out more about how to make the Check-in system work for your church, read this section of the guide.

Setting up the Check-in system

To begin, it’s important to make sure that all your settings and hardware are set up correctly. This begins with your label printers.

When setting up your printers and labels, the following things need to be considered:

  • Label Size
  • Where labels will be printed
  • Information required on the labels

This section of the guide goes into further detail regarding setup and what to consider specifically.

Training volunteers to use the Check-in system

Once you’ve set your demographics, rooms and any print stations/barcode scanners you’re wanting to use up, the next step is to start training!

How you train your volunteers to use Check-in really depends on how you’re wanting to use the system. Once it’s setup, ideas and more information can be found on this page.

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