Ensuring that users only have access to the information they need is vital to keeping your youth’s privacy and information secure. With a combination of Lockdowns, Access Permissions and Reports, you have the ability to ensure minors are protected whilst still offering access to the features your volunteers need.
Within Elvanto, you’re capable of creating custom Access Permissions that allow you to grant and restrict access based on people’s roles within the church. For example, if you have a Junoir High that runs weekly for younger youth, you may want some leaders to access the data for the youth within the Junior High, but not others.
You can also lock down specific fields to specific Access Permissions. For example, you may want to give certain members ‘view’ access on information relating to background checks, but not ‘edit’ access. You can do this by editing the background check fields and set them to ‘View Only’ for those people.
Elvanto can be used to help your church ensure you’re compliant with local legislation in place to keep youth safe. Custom fields can be used to ensure that you are recording the required information, and you can then create reports to ensure that information is kept up-to-date.
Security Codes are a field that is unique for either each member or each family, based on your Check-in settings. Security Codes can be used to help make Self Check-in more secure, and they are also required for Barcode Scanning. When Self Check-in is in use, you can set it so that parents can search for any of the following options:
As Security Code is a unique field that only the parents should know, this can be used to help ensure that only the parents of youth are checking them in and out.
When setting this up, you should consider the following
The Member Directory is a useful tool for members of your church to keep in contact with each other. For obvious reasons, most churches don’t want the contact details of children and youth publicly available. Using the member Member Directory settings, you can exclude specific people from the Member Directory and control who has access.
When it comes to Youth Ministry and the Member Directory, the main thing to keep in mind is that you will want to hide details of your youth demographics to ensure that your youth’s details are being kept safe. We recommend excluding your youth demographics entirely, as well as any sub-demographics.