Prior to training, you might want to send out login details to everyone attending so they can jump in and have a quick look before training day.

It can be easier if you ask the leaders of each ministry or department in your church to identify and notify their people about logging into Elvanto.

Make sure that you assign access permissions to all those you wish to log in. You can do this using Mass Manage if it’s easier, or get your leaders to go through their people one by one and give them access to what they need.

Here’s a few things to consider when you go to give people access to your church’s Elvanto.

Who gets access?

Not everyone in your church needs to be able to login to Elvanto. You need to allow your volunteers and leaders to do so, but just about everyone else is optional.

If you greatly limit the amount of people you give access to, there’ll be fewer problems popping up in your system because fewer users means fewer user errors. Good thing is: you’ll iron these out the more you release to groups of people in your church.

Contacting People

Once you’ve assigned everyone correctly, all you need to do is email the key users you want to log into Elvanto. Here’s how to send login details in Elvanto.

Within the email share all the great things about Elvanto and add the following placeholder:


This magic little placeholder will generate a unique code for each individual user that is valid for two weeks. When they click the link it will ask for them to supply a username and password. Once they set this, it saves to the database and they now have a login!

Some churches might prefer to set a username and password for each of their people which is also fine. It just might be a bit slower 😉

Do you need a “dry run”?

The answer to this question is almost always ‘yes’. A “dry run” is a short time where only a few people have access to the system. “Dry runs” can just be a small group of people, or one particular ministry that you bring in to the system to see if they have any difficulties. Try to choose a group that’s enthusiastic and likely to use a variety of features. Having a “dry run” before letting everyone into your system will help smooth out some obstacles, without 150 emails from people who can’t find the calendar.